Why And How Your Organization Can Jump Into The Twitterverse

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Gregory Heller


October 13, 2008

Why And How Your Organization Can Jump Into The Twitterverse

During a recent client meeting, I had the opportunity to explain Twitter to an organization with very little social media experience.  I think my explanation may be of use to others who are just starting to consider using Twitter or other micro-blogging platforms (though I would argue that Twitter is where the people are and thus is where any organization looking to jump in should be. 

The Basics of Twitter

Posts are limited to 140 characters and can be made via the web, sms (cell phone text message) or a variety of 3rd party desktop applications.  My favorites among them are those based on Adobe Air, and right now I am vacilating between TweetDeck and Twhirl (not to be confused with Twurl from Tweetburner which also lets you post to Twitter via a bookmarklet in your browser and will shorten urls for you too!).

  • Twitter is a broadcast medium. This is important: unlike email, it is not an imposition, people choose to tune in or not. You can "follow" other people on Twitter and others can follow you.  When you follow someone, you will recieve their Tweets.  Tweets can be protected or unprotected.  If they are protected all followers must be approved and only approved followers can see protected updates.
  • Twitter is ephemeral. People rarely go back more than a few hours to see tweets they have missed, though you can search Tweets using Twemes or Summize. 
  • Twitter is instant. Many tweeters (or tweeps as some people say) have the website or a twitter client up and receiving a constant stream of tweets all day long when they are at their computers, or via a MID (mobile internet device) or cellphone.  News, actions and memes can spread quickly through the "Twitterverse" as people re-tweet messages to their networks.

How People and Organizations Are Using Twitter

There are a variety of ways people, organizations and companies have used twitter.  It is still a relatively new tool, and people seem to be innovating all the time.  I think the first "ah ha" moment about Twitter for me was when I heard how people were tracking the progress of Southern California wild fires last October. News and media organizations -- both MSM and new ones -- are tweeting all over the place: NPR, Grist, CNN commentators, Technology Review, WorldChanging and many more.  The Uptake used Twitter to track and report on demonstrations at the political conventions especially the violent police reaction to demonstrators at the RNC.  To get a good idea of how organizations are using Twitter it is worth looking at some of the ones listed on the TwitterPacks wiki.

Many individuals use it for fairly mundane "life streaming," "This is a delicious burrito." "Coffee with best friend at Vivace." "Number 5 Bus is ALWAYS LATE." Plenty of people are using Twitter for a combination of the personal life streaming and professional "marketing" and networking.  You can follow me to get an idea: I tweet about work, news, politics, food, travel and other random stuff... pretty typical for many of the twitter users i follow.  Users can also reply to others' Tweets and conversations sometimes ensue in full public view (140 characters at a time).

Politicians and candidates are tweeting, and for the most part, the major campaigns are not very interesting.  The Sunlight Foundation just ran a recent campaign Let Our Congress Tweet and it was successful, MOCs can now tweet from the floor providing updates to constituents about how bills are progressing and how they voted, for example, or the long line in the cafeteria, only time will tell how useful a tool Twitter is for Congress.

So How Can Your Organization Use Twitter?

Obviously there are many different types of organization with different objectives.  Most organizations could simply set up an account, find other organizations that are similar and follow them, get listed on TwitterPacks, and a link to the organization's website to their Twitter feed and start tweeting about relevant news, articles, upcoming events.  There are also services like TweetBurner that will post items from an RSS feed to a Twitter account (thus automatically tweeting your blog posts, for example, which is what the CivicActions Twitter Feed is.) This kind of participation on Twitter probably requires an hour to three a week, and one to three months to really begin to get established and build a following on Twitter.  Here are a few good articles about businesses using Twitter, and for the most part, the advice applies to non profit organizations too:

But it being an election year, and that election being only 3 weeks away, let me offer a slightly more innovative example.  Before joining CivicActions, I worked for ACORN and then for the New York State Senate Democratic Campaign Committee.  In both postitions alot of my work involved elections, GOTV and poll watching and collecting voting tallies at the end of the night. All of these activities, to the extent that they required that transmission of information and data were fraught with the potential for error and communication breakdowns as hundreds of polls were closing and only a few people were available in the office to take the calls with tallies, or of problems like broken machines.  Each exchange of data required two people, one on either end of the line (or perhaps listening to voice mail messages) so there were bottlenecks even in the best of circumstances.

With Twitter, all the people involved in the operation would get twitter accounts and configure them to work with their cell phones.  The organization would also have an account.  At this point, you need to determine if you want the tweets to be protected or not.  Lets assume not.  The organization would follow all of the field people's twitter accounts, and as the field people have reports, they would just tweet them in. For a level of added data integrity, you might choose a "hashtag" like #vote08 (though something like that is probably used by other people already) and the field people would include this hashtag in their tweets allowing for easier searching within the entire twitterverse.  This is especially handy if you do not want to have to know all the people sending tweets your way in advance.  For example, if you have a large member based organization and volunteers may be helping out on election day, you could just ask them to use the hash tag as the update throughout the date about the length of lines at the polls. Then you can use either a desktop client or a site like Twitter Search (formerly Summize) or Twemes to search and aggregate all those using your hashtag.

How is this better than the phone calls?  Well it is faster... no wringing, no poor cell reception and repeating of number, no bottleneck (human or technological) since it is asynchronous, and now the data is shared many-to-many and could be presented in real time on your organizations website, basically you could have the poll tallies displayed as they are gathered, and back at HQ you could keep a running tally and tweet that periodically.

Are there potential pittfalls? Yes: pollution of your hashtag is one (people posting inappropriate or false tweets with your hashtag), Twitter itself crashing under the high strain of election day is another, though they seem to have worked out the scalability problems that were plaguing the system earlier this year.  This is just one example of how you could use Twitter for an organization involved in an election, or any activity that involves people reporting information in real time.

Share it!

This morning I checked Twitter to find a tweet from Ruby Sinreich aboutTwitter Voter Report which is a project to track voting issues on November 4th:
On November 4th more people will vote than ever in the history of the country. They will go to over 200,000 voting places to cast their ballots using punch cards, optical scan machines, electronic voting machines and even old-fashioned paper ballots. But we know from past experience that there will be problems on Election Day. There will be long lines, some machines won't work, and registered voters won't turn up on the voting rolls. So, get ready to Twitter your Vote Report! Voters can share their experiences with other people in real-time using Twitter.com. This will help other voters not to show up when the lines are too long, and let the media and watchdog groups know that there are machinery problems or that voters are being asked for identification unnecessarily (or necessarily if they are first-time voters) in certain precincts. So, go to twitter and use the hashtag #votereport and tell us: 1. The time of day (9:20 am, 1:12 pm) 2. The zip code you just voted in (e.g. 10591, 10012) 3. The issue: Wait (e.g. a waiting time of over ½ hour) Reg. (e.g. a problem with your registration) Machine (e.g. voting machines are broken or jamming) That's all it takes to share your voting experiences and help get problems fixed in real-time on or before Election Day. Of course, feel free to share your great voting stories, too - we could all use some good news!
Could this hashtag pollution problem be dealt with by a server application, on which somebody or a small team would set up an account with a controlled list, subscribing that account to all senders who are supposed to be using the hashtag? The team would unsubscribe those who spam the hashtag, and ban them if necessary. If the tweets are unprotected, then anyone could use the account to search the collection and follow the hashtag in its twitterverse of interest -- without each user having to subscribe to the whole list, which might be hundreds or senders, in a major political campaign for example. This third-party subscription would also reduce the collision problem of different groups using the same hashtag for different purposes. Is there such an application already? -- John S James www.smart-accounts.org
I believe that http://hashtags.org/ works somewhat like this, requiring that you follow hastags in order to be followed... the problem with that is it requires more upfront work, whereas simply using a hashtag requires very little overhead. I would argue that the distributed use of hashtags is easier and the potential for hashtag pollution or misuse is minimal important, unless a large scale concerted effort is made to misuse the tag.